Accountant III - Accounts Payable

Compensation:

$16.89/hourly

Compensation Type:

Hourly

Employment Type:

Grade:

NE04

Department:

Accounting

Position Summary

Full-time positions at Clovis Community College are not remote positions and require a physical presence on campus to fulfill duties and college-related responsibilities.

Under moderate supervision, reconcile invoices to purchase orders and issue checks for payment.

Duties & Responsibilities

Account Reconciliation

• Process and approve spend authorizations for regular purchases, cell phone stipends, and/or travel requests.  Verify expense accounts, request additional information if necessary, and monitor approvals.

• Process and reconcile employee expense reports for campus and/or employee reimbursement, ensuring compliance with state and institutional policies.

• Reconcile bank accounts, daily reports, and gross receipts tax.

• Ensure that all accounts payable processes adhere to internal controls, accounting principles (GAAP), tax laws, and other legal and regulatory requirements.

Purchase Orders

• Manage the documentation and filing of new purchase orders, ensuring compliance with procurement protocols and organizational standards.

• Accurately record customer and vendor payments into Workday, ensuring data integrity and timely account updates.  

Invoices

• Receive, verify, and enter invoices into the Workday system. 

• Reconcile invoices and packing slips to purchase orders.

• Generate reports as needed, such as outstanding invoice reports.

Vendor Relationships

• Build and maintain positive relationships with vendors, addressing inquiries and resolving payment issues.

• Process and issue 1099 Tax Forms at the end of the calendar year.

ESSENTIAL SKILLS:

• Computer skills required.

• Must have excellent communication and interpersonal skills.

• Must have the necessary analytical skills and attention to detail, as well as the ability to prioritize tasks.

PHYSICAL REQUIREMENTS:

Requires frequent and continuous sitting/moving about, continuous use of fine motor skills, and pushing and pulling of up to 20 lbs.

SCHEDULE DETAILS:  

Must be available to work 40 hrs. per week with normal work hours from 8:00 am to 5:00 pm. Occasional evening and weekend hours may be required.

ADDITIONAL DUTIES AND RESPONSIBILITIES include but are not limited to:

Perform other duties as assigned.

Minimum Qualifications:

• Associate’s degree or at least one (1) year of accounting experience and a strong understanding of accounting principles is required.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Business or related field is preferred.

• Proficiency in accounting software is preferred.

• Knowledge of Workday ERP System is preferred.

EEO STATEMENT:

As an EEO employer, Clovis Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Clovis Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.