Accountants Payable Specialist / Receptionist

Company Description

Kofile has a proud legacy serving our government clients, as the market leader of high growth, tech-enabled services.

While our roots run deep in the art and science of historical document preservation, it is our future that excites us, our people, and our investors. We are focused on enabling government to operate at the speed of business, while providing the constituents they serve with real-time access to information. Information ‘now’ is the expectation, and Kofile is responding to the call.

We are a privately held company with strong financial support from our private equity owner, Audax. Our aggressive growth goals have been realized to date through organic growth and we have a focus on inorganic potential on the near horizon.

We are on a journey, evolving an organization with a powerful legacy, solid market presence, strong client advocates, and unmatched experience, to new heights with expanded offerings through organic and inorganic growth.

The opportunities at Kofile are endless. The person who can plan, inform, lead, encourage, and deliver will be able to drive their career and play a key role in building our company.  We offer our teammates competitive pay, strong benefits, training, advancement and mentorship from subject matter experts.  We look forward to meeting you and showing you the Kofile way!

Job Description

The Accounts Payable Specialist is responsible for processing the company's outgoing payments in an accurate and timely manner. This role supports the full accounts payable cycle, including invoice matching, vendor management, reconciliations, and ensuring compliance with internal controls and financial policies. This position also has receptionist duties as well.

Key Responsibilities 

• Answer incoming phone calls
• Process incoming mail and distribute to appropriate recipient
• Process vendor invoices with accuracy, ensuring correct general ledger codes are assigned 

• Match purchase orders, receipts, and invoices to verify accuracy before processing 

• Monitor the accounts payable aging report and ensure timely resolution of outstanding items 

• Maintain up-to-date vendor records and resolve discrepancies or payment issues

• Reconcile vendor statements and respond promptly to inquiries 

• Provide support during month-end close, including accruals and audit documentation 
• Support inventory at year end

• Monitor the accounts payable inbox daily and respond to all requests within 48 hours 

• Ensure adherence to internal controls and compliance with company policies 

• Contribute to the continuous improvement of accounts payable workflows and systems 
• Process order acknowledgements and invoices to internal and external customers
• Close floor activity transactions twice daily in Macola
• HR duties – onboarding, paperwork, maintaining employee files, monitor SmartRecruiter

Qualifications

• Bachelor’s degree in Business Administration preferred; equivalent experience in accounts payable will be considered 

• Minimum of 2 years of experience in accounts payable or general accounting 

• Proficiency with accounting systems (NetSuite preferred) 

• Solid understanding of accounts payable processes and procedures 

• High level of accuracy and attention to detail 

• Strong organizational and time management skills 

• Effective written and verbal communication skills 

• Proficiency in Microsoft Excel and other Microsoft Office applications

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Additional Information

All your information will be kept confidential according to EEO guidelines.