Associate Staff Accountant

Job Title: Associate Staff Accountant
Department: Accounting
Reports To: Chief Financial Officer (CFO)

Position Overview

We are seeking a highly organized and detail-oriented Associate Staff Accountant to join our team. This is an excellent opportunity for an early-career professional who enjoys working with financial data, supporting accounting processes, and helping ensure accuracy and efficiency in daily operations.

The ideal candidate thrives in a fast-paced environment, communicates clearly, and takes pride in accuracy and follow-through. If you bring strong initiative, a positive attitude, and a willingness to learn, we are happy to provide training in the technical aspects of the role.

Summary

The Associate Staff Accountant applies accounting principles to support accurate financial reporting and analysis. This position is responsible for accounts payable, job-costing support, inventory tracking, and general administrative duties. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

The essential functions include, but are not limited to, the following. Additional duties may be assigned as needed.

• Process and maintain all accounts payable functions
• Monitor open purchase orders and follow up as needed
• Post freight and outside purchases for job costing
• Balance accounts payable pending items for month-end close
• Prepare and record general journal entries as directed by the CFO
• Review and track daily paper and ink usage
• Perform periodic ink inventory counts and adjustments
• Assist with employee wellness activities and initiatives
• Process and distribute daily mail
• Answer overflow calls in an auto-attendant phone environment
• Greet and monitor guests at the front desk
• Maintain petty cash records and balances
• Prepare monthly uptime reporting
• Order and maintain office supplies
• Assist with special projects as assigned by the CFO

Required Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Effective time management and organizational skills
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Excel, Word, and Outlook)
• Ability to learn and work with accounting and business software systems
• Familiarity with general office equipment and multi-line phone systems

Supervisory Responsibilities

This position has no supervisory responsibilities.

Education and Experience

• High school diploma or equivalent required
• Associate of Applied Science (A.A.S.) degree in Accounting or related field preferred
• Candidates nearing completion of an Accounting degree will be considered
• Relevant accounting or bookkeeping experience may be considered in lieu of a degree

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer
• Occasional standing and walking
• Occasional lifting and/or moving of up to 10 pounds

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets, and scanners.

Position Type and Expected Hours of Work

This is a full-time in office position. Some flexibility in scheduling may be available; however, the employee must be available during core business hours of 8:00 a.m. to 5:00 p.m.