Grant Accountant

Under the direction of the Finance Manager, this position is primarily responsible for administering assigned awards/grants/contributed gifts, including but not limited to grant or project set up, management, and closeout with grant/project reports. Communicates with departments/branches, Library Foundation, grantors, donors, and others in a courteous and professional manner to resolve issues and seek or provide guidance. Monitors awards and interprets/reviews award documents for compliance with Library, local, state, and federal rules and regulations, and any sponsor-imposed financial [CC1.1]restrictions. 

This is a full-time, exempt position with a starting salary of $50,382 plus excellent benefits. 

Schedule

Monday - Friday: 8am - 5 pm

Job Duties (Essential Functions)

1. Communicates with Philanthropy staff/Foundation and program staff to request clarification, additional information, or modifications to previously approved grant budgets. 
2. Processes grant funded payment requests and reconciles related credit card purchases for department/branch staff.
3. Produces customized reports and queries to verify all charges are appropriate and regularly updates revenue/expense status for each project with the responsible department or branch staff.
4. Consults with department/branch staff regarding improper findings, such as negative balances, over-expenditure, etc., and maintains associated backup documentation. 
5. Determines and designates the proper grant/project budget, report expense categories, and fund allocations in both accounting and payroll system.  
6. Prepares required interim and final financial grant reports and ensures compliance with all applicable Library policies, local, state and federal government regulations, and sponsor-specific instructions. 
7. Gathers and maintains necessary back-up documentation, reports, or certifications to support invoices, contributed fund designations, and/or financial reports as required.  
8. Performs all activities related to closeout. Verifies that all proper payments were applied to the project. Closes budget and transfers indirect funds into the appropriate residual project as necessary. 

Additional Duties

1. Enhances area-specific knowledge by attending training sessions, seminars, and meetings. 
2. Reviews, updates, and develops library policies and procedures for grant/donation management.  
3. Serves as a backup for Accounts Payable and Purchasing duties and other duties as assigned. 
4. Participates in other library activities/events or joins library committees as assigned.  

1. Must have excellent written and oral communication skills and be customer service oriented.
2. Extensive experience in accounting/finance or grant/project management systems.
3. Basic knowledge of overall finance operations, including internal control compliance. 
4. Strong analytical and problem-solving skills, along with attention to detail.
5. Ability to effectively organize and establish priorities.

Required Education and Experience

• Two years of related accounting or financial grant coordination experience required
• Bachelor’s degree in accounting, finance, business administration or other appropriate areas preferred
• Ability to speak and understand English is required. Additional consideration will be given to individuals that are proficient in any non-English languages utilized in Jackson County, MO, including Spanish, American Sign Language, Vietnamese, French, Arabic, and Swahili.

Work Environment

Work is performed at the Administrative Annex location. Primary workspace is a cube in a shared office environment; other work will be performed in a public space amongst staff and patrons from a diverse socio-economic community or partner sites.  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

The employee must be able to perform the essential functions and job requirements of the position satisfactorily. If requested, reasonable accommodation may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

How to Apply

Please apply for this position through our web application system. We only accept applications for specific currently open positions made through our online system. Access the online application from the job listing on theJob Opportunities page. The application system allows you to attach a document (such as a cover letter or a resume) to your application (10MB limit per document). When you submit your application, an acknowledgement will be sent to the email address you provided. You are welcome to apply for as

many positions as you wish. However, to minimize problems, close and restart your browser between each application.

All online Application for Employment forms must be completely filled out. For technical assistance, call 816.701.3712.

Kansas City Public Library is an equal opportunity employer and is committed to creating an inclusive environment for all employees.