Program Accountant

Summary:

The Program Accountant is responsible for overseeing all financial activities related to their assigned programs, ensuring compliance with both federal and non-federal funding requirements. This role plays a critical part in guiding the agency’s fiscal decision-making by analyzing financial trends and spending patterns.

Under the supervision of the Director of Finance, the Program Accountant collaborates closely with Program Managers and Program Directors to ensure the timely and accurate preparation of financial reports. Responsibilities span the full lifecycle of program financial management—from budget development and implementation to ongoing monthly monitoring and final closeout. This position ensures all financial practices align with applicable regulations and supports the long-term financial sustainability of the programs.

Position Responsibilities:

     Program and Grant Financial Management

• *Conduct detailed financial analysis and forecasting of program and grant revenues and expenditures to support strategic planning and decision-making.
• *Analyze historical and current financial data, trends, and cost structures to support accurate program budget development.
• *Develop, revise, and maintain program and grant budgets, ensuring alignment with funding requirements and program goals.
• *Monitor and manage a portfolio of program budgets totaling over $5 million, ensuring financial integrity and accountability.
• *Record and track all funds received for assigned programs and grants, ensuring accurate and timely recognition

Collaboration and Reporting

•  *Collaborate with Program Directors on a monthly basis to review budget-to-actual performance and ensure the accuracy and timeliness of financial data.
• *Advise program leadership on fiscal decision-making, including identifying under- or over-expenditures and developing corrective strategies.
• *Maintain and monitor a calendar of all reporting deadlines and ensure accurate and timely submission of required financial reports.
• *Prepare materials and participate in funder monitoring visits, desk reviews, and compliance evaluations as needed.

Compliance and Documentation

•  *Ensure compliance with federal, state, and local grant regulations, staying current on all applicable funding guidelines.
• *Maintain organized records of all contracts and agreements related to assigned programs and grants.
• *Prepare and submit required expense drawdowns and journal entries to allocate, encumber, or reclassify revenue and expenditures in accordance with accounting standards.

Departmental Support and Audit Readiness

• *Attend regular Finance Department meetings and contribute to ongoing departmental planning and evaluation.
• *Assist Finance Leadership with agency-wide budget preparation, audit readiness, financial projections, and other projects as assigned.

Professional Conduct and Development

• Maintain strict confidentiality of all sensitive financial, client, donor, and organizational information.
• Comply with safety protocols and take proactive steps to ensure personal and workplace safety.
• Demonstrate cultural competence and sensitivity to the diverse populations served by the agency.
• Adhere to the organization’s Code of Conduct and Faith and Morals policies at all times.
• Take a proactive, solution-oriented approach and contribute to a collaborative team environment that supports the mission and vision of the organization.
• Complete all required professional development activities in a timely manner.
• Other Responsibilities
• Perform other duties as assigned by the Director of Finance

Competencies

Adaptability

Critical Thinking

Communication

Integrity/Honesty

Results Oriented 

Minimum Qualifications: 

• Education
  • Preferred bachelor’s degree in accounting or business-related field.
• Experience
  • Preferred 3 years’ experience in accounting with at least 1 year of experience in nonprofit and/or  multi-entity or project accounting experience is preferred.
• License and Credentials
  • Reliable transportation
  • Valid driver license, and clean driving record
  • Valid vehicle insurance

Minimum Knowledge and Skills: 

• Preferred 3 years’ experience in accounting including general ledger maintenance, journal entries, revenue and expense coding, and balance sheet accounts. 
• Extensive working knowledge of GAAP and the general ledger.
• Experience with computer software (i.e., Intacct software preferred). 
• A solid grasp of cost allocations and project accounting.
• Experience with Federal grants and OMB circular knowledge.
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills.
• Must have good critical thinking and problem-solving skills.

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.ccaosa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.