JOB SUMMARY

Serve as Senior Accountant in the Finance Department working with the Controller to ensure all financial obligations are met in a timely manner.

QUALIFICATIONS 

• Bachelor in Accounting or closely related field
• Minimum of 5 years of experience in an accounting office
• Familiarity with ADP a plus

ESSENTIAL FUNCTIONS

• Responsible for system wide Accounts Payable System by being accountable for the review of invoices as well as processing check requests by sorting, organizing and matching bills along with researching check requests. Completing the administrative activities of setting invoices up for payment and processing company accounts payable checks. Resolve billing inquiries along with reconciliation of obligations and prepare analysis associated with accounts as needed. Respond to vendor’s request. Produce month to month reports when requested and process year end 1099 tax forms.
• Create cash logs for all incoming funds and input into accounting system.
• Reconcile bank accounts on a monthly basis.
• Monitor incoming bank ACHs and create journal entries for review.
• Assist in maintaining payroll system. Assist employees with learning how to print check stubs when requested from payroll system and assist in password changes. Other payroll related duties may include direct deposit changes, address changes, pay history for unemployment claims, etc.  This position will transition to become the primary payroll administrator for bi-weekly payroll processing for approximately 250 employees, and the preparation of the payroll journal entry.
• Post all journal entries prepared by Controller.
• Process monthly billings for our Partnership classrooms.
• Assist with the billing, invoicing, and collections process as directed by the controller.
• Reconcile benefit accounts to vendor invoices quarterly.
• Prepare the monthly financial statements and explanation of variances for Controller and CFO review.
• Perform ad hoc reporting from the ERP system as requested by the Controller and CFO.
• Assist with compilation of information for audit requests.
• Maintain depreciation schedules.
• Responsible for special assignments & other duties as assigned

COMPETENCIES

• Technical Skills:  Knowledgeable in all phases of accounting including understanding the payables and receivables lifecycle, cash flow concepts, and basic financial statement report.
• Technology Skills: Proficient computer skills including having a good command of the Microsoft suite of software (especially Excel) as well as being able to learn our ERP system (MIP) and asset/depreciation system (Asset Keeper).
• Administration and Management:  Knowledge of business and management principles involved in strategic planning, resource allocation and leadership techniques.
• Interpersonal Skills:  Interact respectfully with others.  Manage conflict effectively, gain respect and confidence of others.  Demonstrate sensitivity to the needs and feels of others and develop and maintain solid working relations with other staff, families and volunteers.
• Problem-Solving:   Identify problems, use good judgment and make decisions based on facts, sound reasoning and weighing of possible outcomes.
• Organizational Skills:  Show superior organization skills, prioritizing multiple projects and tasks to meet deadlines while dealing with changes and interruptions.  
• Professionalism:   Model appropriate behavior, personal appearance, language and communication skills for staff members as well as children.  
• Confidentiality:   Maintain confidentiality with regard to staff, children and families according to established guidelines.
• Diversity:   Sensitive to diversity and cultural orientation.  Accept interpersonal differences and deal effectively with others regardless of level or status.
• Communication:   Listen, perceive and interpret what others are communicating.  Obtain needed information from others and convey information both verbally and in written form in a way that is understandable by a wide range of audiences.
• Dependability:   Serve as a role model in following policies and procedures, using time wisely, being on time, reporting, and following through on commitments.

WORKING CONDITIONS

Indoors

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee.