Senior Staff Accountant

Job Summary:

The Senior Staff Accountant is a key contributor to the monthly close process and overall financial integrity of the organization. This role is responsible for managing and reconciling a broad portfolio of balance sheet accounts; including prepaid assets, fixed assets, construction-in-progress, inventory, intercompany activity, and debt, while ensuring that all P&L impacts are properly recorded and reviewed. 

Essential Functions and Responsibilities:

Prepaid Assets

• Create, post, and review prepaid asset journal entries on a monthly basis
• Maintain the prepaid amortization schedule, ensuring accuracy and completeness
• Analyze P&L impact of prepaid amortization and investigate variances
• Reconcile prepaid asset accounts and support balance sheet review

Fixed Assets & Construction-in-Progress (CIP)

• Create, post, and review fixed asset and CIP journal entries
• Maintain the fixed asset subledger, including additions, disposals, and transfers
• Manage depreciation schedules and ensure accurate P&L recognition
• Monitor CIP balances and facilitate timely capitalization upon project completion
• Reconcile fixed asset and CIP accounts to the general ledger monthly

Car Wash Inventory & Liabilities

• Code and record inventory and related liability transactions as systems and processes are developed and improved
• Partner with operations and IT to establish accounting workflows for inventory management
• Reconcile inventory balances and investigate discrepancies
• Support the buildout of internal controls around the inventory accounting cycle

Other Balance Sheet Accounts

• Own the reconciliation of assigned balance sheet accounts on a monthly basis
• Identify and resolve reconciling items promptly, escalating issues as appropriate
• Prepare and maintain reconciliation workpapers in accordance with internal standards
• Support month-end close by meeting established deadlines and deliverables

Qualifications/Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 3–6 years of progressive accounting experience; public accounting background a plus.
• Experience with account reconciliation software or close management tools a plus.
• Strong working knowledge of GAAP, particularly related to fixed assets, prepaids, and intercompany transactions.
• Proficiency in ERP systems (e.g. Microsoft Dynamics, SAP, Oracle or similar).
• Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reconciliation tools.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Detail-oriented, self-directed, and capable of managing complex reconciliations in a fast-paced environment.
• Self-starter with the ability to work independently and as part of a team.

Expectations

1. Support the monthly, quarterly, and annual close process
2. Prepare audit-ready workpapers and respond to internal and external auditor requests
3. Identify process improvement opportunities and contribute to accounting policy development
4. Collaborate cross-functionally with Operations, and FP&A teams
5. Maintain compliance with GAAP and internal accounting policies
6. Assist with special projects and ad hoc reporting as assigned by management

Job Environment:

This role is primarily performed in a professional office environment and requires routine use of standard office equipment such as a computer, keyboard, mouse, telephone, and office productivity software. The position may be performed in a hybrid or remote setting, depending on business needs. While performing the duties of this job, the employee is regularly required to:

• Sit for extended periods of time
• Use hands and fingers to operate a computer and other office equipment
• Communicate verbally and in writing with internal and external stakeholders
• Visually review financial data, reports, and electronic documentation

The employee may occasionally be required to:

• Stand or walk within the office
• Lift or move materials weighing up to 10 pounds

Compensation:

Salary is based on a range of factors that include relevant experience, knowledge, skills, and other job-related qualifications. For the purpose of this role, the salary opportunity is:PAY - $95,000 to $105,000 annually. 

About us: Haffner's: A Regional Leader Fueled by Family, Integrity, and Safety.

At Haffner's, we're more than a company – we're a family. As a prominent wholesale fuel distributor in New England, we've established a strong presence, managing 72 gas stations, convenience stores, car washes, and food service locations. Our renowned Haffner's brand operates across Massachusetts, New Hampshire, and Maine. We go beyond fuel distribution, offering heating oil, propane, and HVAC services to 45,000 customers across the region. Our commitment to integrity and safety is unwavering; it's in everything we do. We prioritize building relationships and consistently doing the right thing.

Our culture thrives on growth, innovation, and excellence. As a part of our team, you'll contribute to our ongoing success, embracing the core values of "Fueled by Family," "Do the Right Thing," "Safety in Everything We Do” and “Be Resourceful.”  Join us and be a part of a dynamic, forward-thinking organization that's shaping the future across diverse business markets.

Haffner’s is committed to equal employment opportunity and providing reasonable accommodations to those with physical and/or mental disabilities. We value and encourage diversity and do not discriminate based on race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other basis protected by federal, state, or local law.

Haffner’s is committed to providing a safe work environment for all employees.

RETHP