Staff Accountant, Payroll Focused

If you are looking to make an impact through a meaningful and rewarding career, we are currently seeking talented, creative, and committed people who share our values of Challenging the Status Quo, Building Community, Creating Purpose, and Ensuring Inclusion by fostering individuals’ development, well-being, and growth.

Benefits:

• Medical, Vision and Dental Insurance
• Generous PTO
• 401k
• Disability
• Tuition Reimbursement
• Employee Assistance Program

Job Purpose:

Maintain and record accurate financial data for the entire agency. 

Competencies (6):

• Ethics/Integrity: 25%
• Financial Acumen: 15%
• Internal Controls: 15%
• Quality: 15%
• Technical Skills: 15%
• Analytical Thinking: 15%

Duties and Responsibilities:

Payroll Processing (Primary Focus)

• Prepare, process, and reconcile biweekly payroll for 500+ staff using Paylocity.
• Review and validate timecards to ensure accurate hours worked, correct cost center allocations, and compliance with organizational policies.
• Correct errors, omissions, and discrepancies in timekeeping prior to payroll submission.
• Ensure compliance with FLSA, federal, and state wage and hour laws.
• Maintain payroll records in compliance with federal, state, and organizational guidelines.
• Reconcile payroll to IRS Form 941 quarterly tax filings.
• Assist with quarterly and annual tax filings, audits, and reconciliations.
• Participate in yearly financial audit and 401(k) audit.

Accounting & General Ledger

• Leverage Microsoft Dynamics Business Central for payroll journal entries, GL reconciliations, and financial data integrity.
• Upload payroll entries to the general ledger.
• Assist with month-end close processes related to payroll and benefits.
• Prepare and distribute payroll reports to Finance and HR as required.

Accounts Payable & Accounts Receivable Support

• Support Accounts Payable functions using Bill.com, including vendor invoice processing, payment runs, and coding to correct cost centers.
• Support Accounts Receivable functions as needed, including payment posting and reconciliation.

Cost Center & Timecard Oversight

• Verify all punches are assigned to the correct cost center; correct entries to ensure accurate financial reporting.
• Partner with supervisors to ensure timely approval of weekly timecards (by Monday, 10 a.m.).

Employee & Supervisor Support

• Respond promptly to employee inquiries related to pay, deductions, and timecard issues.
• Provide training and guidance to supervisors and staff on payroll/timekeeping policies and Paylocity system use.
• Collaborate with HR and Finance on employee status changes, benefits, deductions, and other payroll-related updates.
• Assist employees with 401(k) enrollments and loan requests.

Other duties as assigned

Qualifications:

• Bachelor’s degree in Accounting, Business Administration or related field preferred.
• 3-5 years of combined payroll and accounting experience (nonprofit experience strongly preferred). 
• Payroll Experience: Must have hands-on experience processing payroll for 500+ employees using Paylocity.
• Accounting System Experience: Must have hands-on experience with Microsoft Dynamics Business Central.
• AP System Experience: Experience using Bill.com for accounts payable processing.
• Accounting Knowledge: Solid understanding of general ledger, journal entries, reconciliations, and basic AR/AP functions.
• Compliance: Strong knowledge of FLSA, federal/state wage laws, and IRS payroll reporting (Form 941, W-2, etc.).
• Communicate clearly in oral and written form on a constant basis.
• Work independently; utilize good judgment and possess a strong sense of initiative.

Physical Requirements:

• Ability to lift to 5lbs
• Must be able to sit for long periods of time
• Requires frequent viewing of computer screen, continual eye coordination and hand/wrist movement and finger manipulation.

The Kennedy Collective invests in the success of all new employees by providing an immersive new hire orientation and training experience. Here’s what you can expect if you’re hired:

• Two-week new hire orientation including an introduction to the agency, site tours, and employer-funded CPR & PMT certification.
• Two weeks of job-specific trainings and shadowing at your worksite
• Check-ins with Human Resources after your first 30, 60, and 90 days

The Kennedy Collective is an Equal Opportunity/Affirmative Action Employer that is committed to equal employment opportunity for all qualified individuals without regard to race, color, religion, national origin, ancestry, sex, age, disability, sexual orientation, gender identity and expression, marital status, genetic information, military service, veteran status, or any other status protected by applicable law. Minorities, Women, Individuals with Disabilities, and Veterans are especially encouraged to apply.