Accountant

Job Summary:

The accountant is responsible for all aspects of accounting: general ledger, account receivable, accounts payable as well, payroll, reconciliations, and donations of the Parish (not including the parish's school).  The accountant reports directly to the Pastor and operates under general supervision with wide latitude for the use of independent judgement and initiative. 

Ministerial Character

The Pastor is the visible principle and foundation of unity in the Parish (St. Helen Catholic Church - Georgetown, Texas) which the Bishop has entrusted to him.  He makes Christ’s mission present and enduring in the parish.  To fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people).  He shares his mission with them and entrusts various responsibilities to them.

Positions employed at St. Helen Catholic Church - Georgetown, Texas help to extend the ministry of the Pastor in particular ways as outlined in the job description.  Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

Essential Job Duties: 

• Support and uphold the philosophy of Catholic ministry and the mission of St. Helen Catholic Church in both professional and personal life.  Act as a witness to Gospel values by modeling the teachings of the Catholic Church. Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Prepare and maintain budget for the parish, collaborate with the Pastor and Finance Council on budget considerations.  Attend meetings of the parish Finance Council. 
• Prepare budget reports for department heads and finance council.  Prepare a budget forecast for the next fiscal year, finalize fiscal year budget, and send it to the diocese. 
• Maintain all parish investments and bank accounts, prepare checks, bank deposits, and reconciliations following banking procedures per federal, state and diocesan guidelines. 
• Receive and make payments, ensuring invoices are prepared and mailed, faxed or emailed in a timely manner. Have W9 on file for all vendors according to IRS regulations. Process vendor 1099 for the year.
• Maintain and handle all necessary transactions to perform accurate and timely processing of all employees’ bi-weekly payroll through Paylocity, their 403(b) retirement contributions and health insurance. 
• Prepare and supervise weekly counting of collections and deposits.  Prepare weekly Stewardship Report and the calendar year's second collection list.  Verify that all monetary contributions are posted to Ministry Platform (database). Assist with the preparation and mailing of the end of the year contribution statements to parishioners. 
• Contact person for the annual Catholic Services Appeal.  
• Manages all financial aspects of the Fall Festival.
• Maintains availability throughout the week to serve the needs of the parish to include pastor, staff, volunteers, choir practices and masses during and outside of normal parish office hours.

Knowledge, Skills and Abilities

• Knowledge of Roman Catholic teachings, parish and diocesan structure.
• Knowledge of Human Resources components of Parish Communities.
• Knowledge of Diocesan regulations, Federal and State laws.
• Ability to manage budgets and personnel.
• Ability to use principles of accounting and budgeting.
• Ability to work in a multi-cultural parish serving various cultures and a wide range of age groups.
• Ability to provide excellent customer service and work effectively with staff, clergy, and laity.
• Ability to operate various word-processing software, spreadsheets, and database programs (proficient in Quick Books)
• Ability to organize, prioritize and utilize effective time management techniques.
• Ability to always maintain confidentiality.
• Ability to carry out multiple tasks, meet deadlines, and implement creative solutions.
• Ability to follow instructions furnished in verbal or written format. 

Minimum Qualifications:

Education and Trainings:

• Minimum of bachelor’s degree in in Accounting or a closely related field of study from an accredited American University.

Experience:

• Two (2) years of full-time wage earning related work experience in business is required. 

Catholic Requirement:

• Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

• CPA Certification
• Valid Texas driver’s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.