Senior Staff Accountant

Job Summary:

The Senior Staff Accountant is responsible for ensuring the accuracy and integrity of financial records and reports, managing general accounting activities, and supporting the fiscal operations of the Training and Research Foundation. The Senior Staff Accountant will focus on maintaining the general ledger, preparing financial statements, and assisting with budgeting and audit preparations. This position requires strong analytical skills, a keen attention to detail, and the ability to work collaboratively with the finance team.

Supervisory Function:

This position does not supervise staff but will support the Fiscal Department in achieving its goals through collaboration and technical expertise.

Key Duties and Responsibilities:

General Ledger Management:

• Maintain and reconcile general ledger accounts, ensuring accuracy and completeness.
• Review journal entries for proper coding and documentation.
• Perform monthly, quarterly, and annual close processes.

Financial Reporting:

• Prepare accurate and timely financial statements, including balance sheets, income statements, and cash flow reports.
• Assist in preparing budgets, forecasts, and variance analyses for senior management review.
• Develop and maintain financial schedules and supporting documentation.

Accounts Payable & Receivable:

• Oversee accounts payable and receivable processes, ensuring timely and accurate recording of transactions.
• Manage invoicing, collections, and payment disbursements.

Grant and Fund Accounting:

• Monitor and track grant expenditures to ensure compliance with funding requirements.
• Prepare financial reports for grant funders and government agencies, adhering to all relevant deadlines and requirements.
• Assist with the development of budgets for grant proposals and contracts.

Audit Preparation:

• Assist in the preparation for annual audits, ensuring all documentation is complete and accurate.
• Coordinate with external auditors and respond to inquiries as needed.

Internal Controls & Compliance:

• Maintain and strengthen internal controls to safeguard financial data and assets.
• Ensure compliance with federal, state, and local regulations, as well as internal policies and procedures.

Financial Systems & Software:

• Support the implementation and optimization of financial systems and software.
• Identify opportunities to streamline accounting processes for greater efficiency.

Education and Certifications:

•  Bachelor’s degree in Accounting, Finance, or a related field is required.
•  CPA or CMA certification is preferred but not required.
• Desired Skills and Competencies:
• Minimum of 4 years of accounting experience, with a focus on general ledger management, financial reporting, and grant accounting.
• Strong proficiency in accounting software (QuickBooks preferred) and Microsoft Excel.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and organizational skills.
• Ability to communicate complex financial information clearly and concisely.
• Familiarity with nonprofit accounting standards (GAAP) and federal grant regulations (e.g., Uniform Guidance).

Other Requirements:

• Ability to work independently and prioritize tasks effectively in a dynamic environment.
• Experience with CDMIS and/or CDPR, CACFP Software, and Data Reporting is a plus.
• Must be able to maintain confidentiality and demonstrate a high level of professional integrity.