Staff Accountant – Accounts Payable

Job Summary: 

• The primary responsibility of this position is to perform professional accounting responsibilities with primary ownership of Accounts Payable functions while supporting broader general ledger accounting, financial reporting, reconciliations, and month-end close activities.  This role ensures accuracy and timeliness in all financial and accounting transactions, maintains strong internal controls, and contributes to the integrity and reliability of financial reporting.  The Staff Accountant position will have a focus on Accounts Payable functions, and assist with month-end and year-end closing processes, and financial reporting. 

Job Responsibilities: 

• Accounts Payable & Disbursements – 
• Process and post vendor invoices accurately and timely 
• Prepare and process payments, monitoring cash balances to support cash flow management 
• Administer purchase credit card accounts and process employee expense reimbursements 
• Maintain organized and accurate Accounts Payable documentation and records 
• Maintain vendor records and reconcile vendor statements 
• Process year-end 1099 forms preparation, reporting and compliance 
• Accounts Receivable and Banking –  
• Post customer payments when necessary and apply credits appropriately 
• Monitor and review aging reports, taking appropriate actions as required 
• Administer daily deposits using express deposit functions 
• Provide deposit and disbursement details to cash management personnel 
• Cash & Loan Administration –  
• Coordinate all cash deposits, ACH transfers, and disbursements 
• Manage petty cash drawer, including monthly reconciliation and accountability 
• Perform quarterly loan statement reconciliations against the general ledger 
• Coordinate and record loan payment processing 
• General Accounting, Financial Reporting and Close Support –  
• Prepare journal entries and account reconciliations 
• Perform Depreciation Schedule reconciliations quarterly 
• Perform monthly intercompany account reconciliations 
• Prepare and maintain monthly balance sheet reconciliations as assigned 
• Assist with audits, preparation of supporting schedules, and month-end and year-end close processes, to include monthly variance analysis 
• Support accruals, prepaid expenses and fixed asset accounting 
• Maintain financial records, including equipment documentation 
• Ensure compliance with accounting policies and internal controls and assist in strengthening the same 
• Support financial reporting activities 
• Identify opportunities for process improvements and workflow efficiencies 
• Cross Training and additional support with Accounts Receivable and Pricing 
• Provide administrative and cross-functional support within the finance department 
• Support additional financial responsibilities as assigned by the Accounting Manager, CFO, or Senior Leadership to ensure clarity, integrity, and usability of financial reporting  
• Other duties as assigned 

Required Skills/Abilities: 

• Strong Accounts Payable, Accounts Receivable, and banking procedures 
• Exceptional attention to detail and commitment to accuracy 
• Strong organizational and time management skills 
• Effective written and verbal communication skills 
• Collaborative, solution-focused problem solver 
• Analytical mindset with the ability to identify trends and contribute to sound business decisions 
• Ability to manage multiple priorities and meet deadlines 

Education and Experience: 

• Associate’s Degree in Accounting, Finance, Business or related field required 
• Minimum of 4 years of progressive accounting experience required, including Accounts Payable and General Ledger accounting experience 
• Strong proficiency in Microsoft Office Suite tools, to include Word, and strong Excel skills including formulas, pivot tables, reconciliations and financial analysis. 
• Demonstrated ability to learn and adapt to new software systems, including CSI Road and other customized internal systems, and use the same for improved reporting accuracy and efficiencies 

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer 
• Must be able to lift up to 15 pounds at a time 

General Requirements & Benefits: 

• Full-Time, Salary Position 
• Hybrid Schedule – 3 days per week in office, 2 days per week remote (after probation period is successfully completed) 
• Office Hours are generally 8:00 AM to 5:00 PM